In the competitive world of unified communications, RingCentral has stood out as one of the leading suppliers in the sector. One of the features that makes this platform so effective and versatile is its ability to allow screen sharing between users. In this article, we will provide a detailed guide on How to share the screen on RingCentral?

Adapting to the growing demand for remote work and online collaboration, RingCentral has implemented a screen sharing feature that makes it easy to present ideas, plans and data in real time. However, many users are still not sure how to make use of this valuable tool. In this article, we will explain Step by Step How you can take advantage of RingCentral's screen sharing feature, to maximize your productivity and collaboration online.

Mastering the Basics of Screen Sharing in RingCentral

RingCentral is an essential tool for teleworking, and something that is rarely talked about is its screen sharing function. With it, any online meeting or presentation can be much more efficient and enjoyable. There are two fundamental ways to share screen in RingCentral and they will be covered here: share a fullscreen y share a specific app.

If you are in the middle of a meeting and need to show all the content that is on your screen, you just need to click on the button Share, represented by a screen with an arrow inside, located in the toolbar lower. Then select the option Fullscreen and then choose which screen you want to share, if you have more than one connected. This method is great when you need to switch between different apps or web pages during your presentation.

If what you want is to share only a specific application and prevent others from seeing other windows or notifications that you may have open, then you must select the option of Application after clicking Share. RingCentral will show you a list of all the apps you currently have open and you just have to select the one you want to share. You should not worry about privacy since, by choosing this option, only what you do within that application will be visible to others.

Expanding Your Skills: Audio and Video Sharing on RingCentral

Screen sharing is a commonly used feature in video conferencing software like RingCentral. Although it is a simple tool, can do a big difference if you use effectively. By sharing your screen, you can show others how to do something on real time, which can be a great advantage. Additionally, this feature is also used for presentations and demonstrations. Screen sharing on RingCentral can make meetings more interactive and productive.

To share your screen on RingCentral, you need to join a meeting first. Then click the “Share” icon at the bottom from the screen. A menu will appear where you can choose what you want to share. This can be your entire desktop, a specific application window, or a browser tab. After selecting, click “Share” again to get started. It is important to keep in mind that during the exchange, others will see everything that happens on your screen. To stop sharing, simply click “Stop Sharing.” Use this feature responsibly to do a better experience call.

Securing your Screen Sharing Sessions in RingCentral

Privacy & Security are crucial aspects to consider when screen sharing on RingCentral. Screen sharing is a valuable feature that enables effective collaboration, but it could leave the door open to unwanted intrusions if not configured correctly. To ensure safe screen sharing sessions, it is important to follow some security measures. First of all, always make sure that your RingCentral software is up to date. Updates often include essential security patches. Also, always use a verified identity when you log into your RingCentral account.

Once you are logged in, you can use the restore screen control from RingCentral to avoid unwanted interactions. Before starting a session, you can select the “Only me” option under the display controller so that no one else can take control of your screen. Additionally, during the session, you can select 'Claim Host' if you need to regain control of any participant's screen. Another key aspect is participant management. Make sure that only authorized people can join your session using session passwords and then actively control who can access your screen during the session.

Maximize Efficiency: Using Additional RingCentral Screen Sharing Tools

Using additional RingCentral screen sharing tools helps maximize efficiency in digital communications. RingCentral offers multiple functionalities that allow users to easily and securely share their screen during a virtual meeting. These features include the ability to only show a specific application, share the entire screen, or even stream a video with sound.

To use these options, you must follow some simple steps. First, during a meeting, you must select the “share screen” icon which is located at the bottom of the interface. Next you have several options to select:

• To share your entire screen, simply select “Full Screen.”
• If you want to show a specific application, click on "Applications" and select the application you want to share.
• To stream a video with sound, select “Share screen with sound.”

Reminder: When you finish sharing your screen, always be sure to stop sharing to keep your desktop or app private.

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