How to close an email
How to close an email
In modern communication, email has become one of the most indispensable tools for business and personal life. It's a quick and efficient way to send information and stay in touch with colleagues, clients and friends. However, so important how to write the content of the email, is to know how to close it properly. In this article, we will explore best practices and techniques for closing an email professionally and effectively.
1. Summarize and thank
When you get to the end of your email, it's important summarize key information and express your gratitude. Briefly, mention the key points or actions that were discussed in the conversation and thank the person for their time and attention. This helps consolidate information and shows appreciation for the recipient.
2. Include a proper send-off
Choosing an appropriate goodbye is essential to closing an email with the right tone and formality. For a business environment, appropriate options might be “Best regards,” “Sincerely,” or “Best regards.” For more personal situations, “Cordially” or “Kind regards” might be appropriate. Whatever you choose, make sure it's consistent with the relationship level and context of the email.
3. Hugs or personal signature
While the goodbyes mentioned above are the most common and accepted ways to close an email, it may also be appropriate to add a personal signature or a more informal greeting in some cases. For example, "Hugs," "A strong handshake," or "See you soon" are informal options that can be used in friendly correspondence or with people with whom you have a close relationship.
By following these techniques and best practices, you'll be able to close your emails in a professional and effective way. Remember that closing is your last chance to leave a lasting impression, so be sure to give it your time and attention. Correctly handling the closure of your emails will help you strengthen your business and personal relationships!
1. Proper greeting and farewell in an email
There are certain rules of etiquette that we must follow when writing an email, both when starting and ending it. These appropriate greetings and farewells are essential to making a good impression and establishing effective communication with our recipients.
When starting an email, it is important greet adequately to the person or people we are addressing. We can use different formulas to do it, such as:
- Dear: This formal greeting is ideal for professional emails or when we address A person that we do not know closely.
- Hello: This formula is more informal and is suitable for emails between co-workers or people with whom we have a closer relationship.
- Good afternoon days: This greeting is ideal for more formal situations or when we are not sure when the recipient will read our email.
When we are finishing an email, it is important say goodbye in an appropriate way to close the communication in a friendly way. Some common ways to do this are:
- Attentively: This formal farewell is used in professional situations or when we want to show respect towards the recipient.
- A cordial greeting- This formula is suitable for situations where we want to be friendly and polite.
- See you soon: It is a more informal farewell and is appropriate for situations in which we want to generate closeness with the recipient of the email.
- Thank you: although it is not a farewell per se, adding a thank you at the end of the email is a effectively to close the communication in a positive way.
Remember that choosing the right greeting and farewell in an email is essential to establish effective communication and make a good impression. Use these formulas as a guide, but also take into account the context and the relationship you have with the recipient to adapt them appropriately.
2. Principles of etiquette when closing an email
. By ending an email appropriately, you demonstrate respect and professionalism toward the recipient. The way you say goodbye can leave a lasting impression, so it's important to follow certain principles of etiquette. Here are some tips for closing your emails effectively and courteous.
1. Use an appropriate greeting: When saying goodbye, it is advisable to use a greeting that is consistent with the level of formality of the communication. For example, if you are writing to a coworker or client, you can use "Best regards" or "Sincerely." If you are writing to a friend or acquaintance, you can opt for a more informal greeting such as “See you soon” or “A hug.”
2. Include your name and contact information: It is essential that when closing an email, you include your full name and contact information. This will make communication easier and help the recipient know who you are. You can include your name, phone number, and email address at the end of the message, below the greeting.
3. Thank you and say goodbye politely: It's important to show gratitude to the recipient for their time and consideration when reading your email. You can include a thank you phrase such as “Thank you for your attention” or “I appreciate your prompt response.” Then, close the email with a polite farewell such as “Best regards” or “See you later.” Don't forget to put your name below the farewell.
With these, you will be able to communicate in a professional and effective manner. Remember that the tone and way you say goodbye can influence the recipient's perception of you and your message. By following these guidelines, you will be building relationships of trust and respect on a professional and personal level.
3. Correct use of formal and informal closings in messages
The way we close our emails can convey different levels of formality or informality. It is important to take these differences into account to ensure that our messages are appropriate for the context in which we are sending them. Email is key to establishing a good impression and maintaining effective communication.
For a formal email closing, it is advisable to use more professional and polite phrases. Examples Formal closings include: “Sincerely,” “Best regards,” or “Best regards.” These phrases help maintain an appropriate and professional distance in communication. It is essential to take into account the relationship with the recipient and the context of the message to choose the appropriate closing.
On the other hand, for a more informal email closing, it is acceptable to use friendlier and closer phrases. Some examples of informal closings might be: “Greetings,” “See you soon,” or even just your name. These options are suitable for messages sent to colleagues or acquaintances with whom you have a closer relationship. It is not recommended to use informal closings in professional messages or when interacting with strangers.
4. Avoid common mistakes when closing professional emails
Closing an email properly is essential in the professional field. The end of the message should reflect courtesy and professionalism, transmitting a good image to the recipients. However, it is common to make mistakes in this last part of the email that can affect the perception of the sender. In this section, we will show you Some common mistakes when closing professional emails and how to avoid them.
One of the most common mistakes when closing a professional email is not including an appropriate greeting. It is important to remember that even world digitally, the greeting is an essential part of formal communication. Avoid using greetings that are too informal or simply ending the message without any type of greeting. Instead, opt for a polite, professional greeting, such as “Sincerely” or “Cordially,” followed by your full name and title.
Another mistake you should avoid when closing an email is not include a proper farewell. The farewell is a way to end the message in a polite and friendly way. Avoid ending the email abruptly without a proper farewell, as this may be interpreted as a lack of courtesy. Some good goodbye options are “Thank you for your attention,” “Best regards,” or “I remain at your disposal for any questions.” Always remember to end with your full name and your company's signature.
Finally Avoid not including a signature when closing your emails. The signature is a crucial part of professional messages, as it allows the recipient to identify who is sending the email and how to contact you easily. Be sure to include your full name, title, phone number, and email address in your signature. You can also add additional information, such as your company name, physical address, or even links to your social media. The signature is an opportunity to offer relevant information and personalize your final email.
Remember that closing an email properly is essential to maintaining professional communication and establishing a good impression. Avoid these common mistakes, include an appropriate greeting and farewell, and don't forget to add a full signature at the end of your emails. With these tips, you can close your messages effective way and convey a professional and courteous image to your recipients.
5. Close with a personalized thank you or appreciation note
When you're at the last paragraph of your email, it's important to end it in a polite and kind manner. You can include a thank you note or a personalized appreciation to show your gratitude to the recipient. This is a great way to close the email on a positive note and leave a good impression. You can use phrases like “I thank you in advance for your attention” or “I am very grateful for the time you have taken to read this email.” These expressions show gratitude and respect towards the other person.
In addition to expressing gratitude, you can also add a personalized note to make the closing of the email more personal. This allows you to establish a closer connection with the recipient and can help strengthen the professional relationship. You can mention something specific that you liked or impressed about the recipient, such as her work on a recent project or a quality. outstanding professional. For example, you could say, "I was very impressed with your ability." to solve problems efficiently” or “I admire your creative approach to handling complicated situations.”
Remember that the closing of the email should be simple and direct. You can end it with a short phrase such as “I remain at your disposal for any additional questions” or “I look forward to receiving your comments soon.” You can also add your data at the end of the email, such as your phone number or email address, so the recipient knows how to contact you easily. By ending the email with a personalized thank you or appreciation note, you'll be building a strong professional relationship and leaving a positive impression on the recipient.
6. Recommendations for concise and effective closing emails
proper salutation: Although it may seem like a trivial part, the greeting is essential to close an email effectively. It is important to choose a short, friendly phrase that is appropriate for the context and the recipient. For example, if you are writing to a client, a simple “Greetings” or “Sincerely” may be most appropriate. Instead, if you're writing to a colleague or friend, you can opt for a more informal greeting like "See you later!" or "Cordially." Remember that the greeting must adequately reflect the relationship you have with the recipient.
Summary of key information: The closing of an effective email should include a brief summary of the key information you've shared in the body of the message. This will allow the recipient to quickly review the most important aspects without having to re-read the entire email. For example, if you're sending a business proposal, you can summarize the key points of the offer, such as the price, conditions, and response deadline. If you are sending an email with instructions, you can summarize the main tasks that need to be completed. The summary should be clear and written in a concise manner to ensure quick and accurate understanding.
Final thanks: Finally, it is essential to express gratitude to the recipient. Thank them for their time, their understanding or any other relevant aspect related to the email. This shows courtesy and strengthens the relationship with the recipient. Some common thank you phrases can be: "Thank you for your attention", "I appreciate your response as soon as possible" or "I thank you in advance." Remember to adapt the level of formality of the thank you according to the relationship you have with the recipient.
7. The importance of reviewing and editing the closing of the email
Reviewing and editing the closing of the email is a fundamental aspect to take into account when writing this type of communication. The closing of an email can convey different messages and generate different impressions on the recipient, so it is crucial to ensure it is appropriate and effective. Below are some guidelines for closing an email effectively.
First of all, it is recommended use a cordial and professional closing, that transmits a positive image to the receiver. Some common closing options include “Sincerely,” “Best regards,” or “Thank you.” However, it is important to adapt the closing to the context and relationship with the recipient. In some cases, a more formal closing like “Sincerely” may be more appropriate, while in other cases a closer closing like “Regards” may be more appropriate.
Another aspect to consider when closing an email is include a farewell and a personalized signature. This farewell may vary depending on the level of formality and the relationship with the recipient. For example, in a formal email it is appropriate to use a farewell message such as "I thank you in advance for your attention" or "I remain at your disposal for any questions." On the other hand, in a more informal email, you can use a closer and friendly farewell such as "We'll keep in touch" or "Regards!" In addition, it is recommended to sign the email with the name complete and the position or company, to provide greater credibility and professionalism.