Get peace of mind while you're out of the office learning how to set up automatic responses in Outlook. Have you ever wished you could let your contacts know that you are temporarily away and won't be able to respond to their emails right away? With Outlook Auto Replies, can you do precisely that. This feature allows you to create personalized messages to notify people who email you about your absence and possible options for contacting you during that time. Learn how to enable and customize these autoresponders to keep your contacts informed and ensure they receive a response as soon as you're back.

– Step by step -- How to configure automatic responses in Outlook?

• 1. Open Outlook on your computer or device.
• 2. Go to the “File” tab in the top bar.
• 3. From the drop-down menu, select “Automatic responses.”
• 4. A new window will open where you can configure automatic responses.
• 5. Check the box that says “Send automatic responses.”
• 6. In the “Internal Auto Reply” field, type the message you want to send when you receive internal emails.
• 7. In the "External Auto Reply" field, type the message you want to send when you receive emails from people outside your organization.
• 8. You can customize the subject and body of the message according to your needs.
• 9. If you want to send automatic responses only during a specific period, check the “Send responses only during this time period” box and set the start and end dates and times.
• 10. Once you have set up your autoresponders, click the “OK” button and autoresponders will be activated.
• 11. To turn off automatic responses, simply return to the “File” tab and uncheck the “Send automatic responses” box.

FAQ

1. How to activate automatic responses in Outlook?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Write the auto-reply message and configure the necessary options.
5. Click the “OK” button to activate automatic responses.

2. How to turn off automatic responses in Outlook?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Uncheck the “Send automatic responses” option to disable them.
5. Click the “OK” button to save the changes.

3. How to set up automatic responses only for a certain period of time?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Check the “Send automatic responses” option
5. Specifies the start and end date and time for automatic responses.
6. Write the automatic reply message.
7. Click the “OK” button to save the settings.

4. How to customize automatic responses in Outlook?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Check the “Send automatic responses” option.
5. Write the personalized autoresponder message.
6. Configure additional options such as exceptions and responses to internal and external senders.
7. Click the “OK” button to save the changes.

5. How to use automatic responses to notify absences or vacations?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Check the “Send automatic responses” option.
5. Write the automatic response message notifying the absence or vacation.
6. Set start and end dates during which you will be out of the office.
7. Click the “OK” button to activate automatic responses.

6. How to configure different automatic responses for internal and external emails in Outlook?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Check the “Send automatic responses” option.
5. Configure responses for internal and external senders in the corresponding sections.
6. Write custom autoresponder messages for each group.
7. Click the “OK” button to save the settings.

7. How to check if automatic replies are enabled in Outlook?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Check if the “Send automatic responses” option is checked.
5. Review the configured auto-reply message.

8. How to use automatic responses in Outlook Web App?

1. Sign in to Outlook Web App.
2. Click the gear icon in the upper right corner.
3. Select “See all Outlook options” from the drop-down menu.
4. Click “Automatic Replies” in the left sidebar.
5. Set up your automatic responses and click “Save.”

9. How to set up automatic replies in Outlook for mobile devices?

1. Open the Outlook app on your mobile device.
2. Tap the three lines icon in the top left corner.
3. Select "Settings" from the dropdown menu.
4. Tap your email address and select “Automatic Replies.”
5. Write the auto-reply message and configure the necessary options.
6. Click "Save" to activate automatic responses.

10. How to set up automatic replies in Outlook for a specific contact group?

1. Open Outlook on your device.
2. Click the “File” button in the upper left corner.
3. Select “Automatic Replies” from the drop-down menu.
4. Check the “Send automatic responses” option.
5. Click “My contacts only” and then “Specific people or groups.”
6. Specify the contact group to which you want to send automatic responses.
7. Write the auto-reply message and configure additional options.
8. Click the “OK” button to save the settings.

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